Overview
All University of Delaware Exchange Online users have the option to automatically or manually archive mailbox items through Microsoft Office 365. When these items are archived, they reside on Microsoft servers and are only available from Microsoft Outlook (available for Windows, macOS, ios, Android and on the web).
Archiving Exchange items helps with email management. Because items stored in an archive also do not count against your Exchange quota, archiving is an effective way to manage your Exchange storage quota and. Archiving is an efficient way to store older items that are accessed infrequently.
Although Microsoft Exchange is off-premise, Microsoft keeps multiple copies of archived data in different data centers. Any email in the archive is retained in recoverable items for at least 30 days after deletion.
There are two methods of archiving items:
- Manual Archiving - Items are moved to a folder in the archive using drag-and-drop by the user. It's often a good idea to keep the same folder names to avoid confusion. Items can also be dragged from the archive back to the Exchange server as needed. You can drag and drop entire folders at a time.
- Automatic Archiving - Folders or your entire account can be set to automatically archive items as they age. For example, you can set your inbox to archive everything after one year and set adjacent or sub-folders to archive at different intervals.
By using manual or automatic archiving, you acknowledge and accept the following terms:
- Any data moved to the Exchange Online Archive will be hosted off premises and under the supervision of Microsoft Corporation.
- The University does not back up the Exchange Online Archive and cannot access the Exchange Online Archive data.
- Any email in the archive is retained in recoverable items for at least 30 days after deletion.
- UD employees who are retiring can migrate their Exchange account to Google , including their online archive, provided the account will fit in the alloted Google storage space.
- Before leaving UD employment or changing to another email service, such as Google, you will need to back up your data if you wish to retain it.
- When you leave University employment, or if you change to another email service, the Exchange Online Archive will be permanently deleted and cannot be recovered.
Learn how to use Exchange Automatic Archiving.