As of February 1, the University of Delaware’s licensing structure for the Microsoft Office 365 for Education program has changed. This new structure means new and different access to Office 365 applications for a variety of users at UD. Please read each license carefully to understand what products you will have access to under these new licenses. Read more about this change.
Article Content
What license do I have?
A3 licensing
What's included
How to install
A1 licensing
What's included
How to use
Restrictions
The University of Delaware has several license types for the Microsoft Office 365 for Education program. By default the following groups are generally assigned the following licenses:
A3 licensing: UD students, faculty, and exempt and non-exempt staff
A1 licensing: miscellaneous wage, non-university employees, adjunct faculty, visiting scholars, etc.
Other licensing: other licensing options are available for a fee. To inquire about these options submit a request.
These are generalized groupings and may not be comprehensive of every situation. These groups are determined by your currently active status in the HR or Registrar systems. If you are unsure of your assigned license you can check by following the instructions below.
What license do I have?
The following steps will help you identify which license you are currently assigned.
- In a browser window, navigate to https://office.com.
- Log in with your UD credentials.
- After logging in, in the upper-right corner, click your icon or photo.
- Click View account. The resulting page will show which license you have been assigned.
- In the Subscriptions box, click View.
A3 licensing
With A3 licensing, fully matriculated students as well as most employees can download Microsoft Office at no charge.
Students may continue to use Office as long as they remain enrolled in classes at the University, and employees may use the software as long as they are employed at the University. (Restrictions below)
UD students and employees can download Office using the Microsoft Office 365 Portal, App Store (Apple iOS devices), or Google Play Store (Android Phones). New students can begin downloading Office in either August or January. (Directions below)
Includes
Windows computers
Teams
Word
Excel
PowerPoint
OneNote
Access
Publisher
Outlook
OneDrive
Forms
Skype (depreciated EOL 6/21/2021)
Sway
ToDo
Whiteboard
Exchange (optional)
SharePoint (sites can be requested)
Mac OS X computers, iPads
Teams
Word
Excel
PowerPoint
OneNote
Publisher
Outlook
OneDrive
Sway
ToDo
Whiteboard
Exchange (optional)
SharePoint (sites can be requested)
Android phones and iPhones
Office Mobile
OneNote
Note: Only Office Web applications are available for Android tablets.
UDIT is considering additional features that may be turned on at a later date.
How to install
Installation for Windows and Mac OS X Computers
- Proceed to the Microsoft Office 365 Portal.
- If you see a window asking you to choose "your Office 365 account or your Organizational Account", choose Organizational Account.
- Fill in your username as UDelNetID@udel.edu, then press the TAB or ENTER key. For example, johndoe@udel.edu.
- In the pop-up window, type UdelNetID@udel.edu and your UDelNet (UD email) password as indicated.
NOTE: If your password is not accepted on this screen, go to My UD Settings and change your password. Changing your password will cause the Office 365 for Education portal to recognize your password the next time you attempt to log in. If you still cannot log in, contact the IT Support Center for assistance.
- Select Install Office, and choose Office 365 apps.
- Follow the prompts on the screen to finish installing Microsoft Office 365.
Installation for iOS devices
To install individual Microsoft Office 365 apps on your ios mobile device, download and install them from the Apple App store on your device. See Microsoft's directions to Install and set up Office on an iPhone or iPad.
Installation for Android phones
To install individual Microsoft Office 365 apps on your Android phone, download and install them from the Google Play store on your device. See Microsoft's directions to Install and set up Office on an Android.
Installation for Chromebook systems
Follow these directions from Microsoft to install and run Microsoft Office on a Chromebook.
Installation notes
- Each eligible person may install Office on up to 5 devices, and devices can be deactivated using the Microsoft Office 365 Portal.
- The procedures outlined above only need to be followed once for each computer or device on which Office is installed.
- Microsoft Office applications update automatically.
A1 licensing
This license, by default, generally applies to miscellaneous wage, non-university employees, adjunct faculty, visiting scholars, etc.
Includes
Office applications (online access only)
Teams
Word
Excel
PowerPoint
OneNote
Publisher
Outlook
Skype
OneDrive
Sway
ToDo
Whiteboard
Exchange (optional)
SharePoint (sites can be requested)
UDIT is considering additional features that may be turned on at a later date.
How to use an A1 license
Users with A1 licences can access their Microsoft applications via the web by visiting https://office.com and logging in with their UD credentials.
Users can also download the full suite of Office Mobile Applications from the Apple App Store or the Google Play Store on their mobile devices.
How to upgrade
Contact your IT Professional in your department or email askit@udel.edu to discuss options for purchasing other licenses.
Restrictions on use
- MS Office 365 (A3 license) is recommended for all University-owned systems.
- For machines primarily used by a single faculty or staff member, Office 365 should be activated by that user. If a system is transferred to a different user, the previous user should deactivate the license. The new user will be prompted to activate the license. An employee’s Office license will automatically deactivate when that employee leaves the University.
- For machines which are primarily shared or used in lab situations, contact the IT Support Center.
- This program is available for systems owned by University employees (for example, a home computer).
- These can only be installed on up to 5 machines.
- When the employee no longer works for UD, Office 365 applications will stop working on the employee's computer or device, but the files created by the employee will remain on the computer or device.
- A1 licenses will lose access immediately. A3 will have a ‘grace-period’ of up to 90 days from departure from the University. This does not guarantee that your downloaded applications will continue working for that whole period.
- When a student is no longer enrolled in classes or no longer fully matriculated, Office 365 applications will stop working on the student's computer or device, but the files created by the student will remain on the computer or device.