Who can use it?
Students, Faculty, Staff
What is it?
Microsoft SharePoint Online is a web-based application that allows working groups to collaborate online using a web browser. By using SharePoint, a group can collaborate on documents; share calendars, task lists, and contacts; maintain internal wiki pages and discussion boards; post announcements, and more.
- SharePoint Online sites can be accessed from computers and mobile devices, such as cell phones.
- SharePoint Online sites cannot be made public.
- SharePoint sites can have sub-sites. For example, if a department wanted a top level site but also have individual SharePoint sites for groups within the department, the site owner could create sub-sites for each group under the top level site.
- External clients can be granted access to a UD SharePoint site.
- Site owners can also request external client access for an existing SharePoint site by contacting the UD IT Support Center. An external client must have a Microsoft account to access SharePoint Online. Some clients may already have a Microsoft account through their office or school. A client who does not have a Microsoft account can create one here.
Where to get it?
You can request a new SharePoint Online site by clicking on the Request Service button. Provide the following information:
- Requested site title: The name for your SharePoint site.
- Requested site URL: Usually a short form or acronym for the site title. The request should be in the form of https://udwinprod.sharepoint.com/sites/siteURL, replacing "siteURL" with the name you prefer.
- Site owners: The names and UDelNet IDs of the people who will manage your SharePoint site. More than one person can be a "site owner."
- Site Type: Your SharePoint site's layout is determined by the site type. Your site will be set up as a "Team" site unless you request another type.
How to use it?
When you’ve been granted access to a UD SharePoint site, you will be emailed a link to access the site. When you click the link, you will be prompted to log in. Use your full UD email address as your user name and your UDelNet password to log in. Provide your Microsoft Multi-Factor Authentication when prompted.
Microsoft has videos that show how to use SharePoint Online.
This service is provided with protections against system failures resulting in data loss or corruption. The University of Delaware, and this service, does not provide the capability to restore files lost in the routine conduct of business by user accident or malicious acts. Users of this service are responsible for all activity on their accounts and must adhere to the Acceptable Use of IT Services.
This service is approved for Level II data.
By requesting this service, you attest that no data stored in the requested service (SharePoint Online) could be categorized as confidential or Level III, our most sensitive classification, under the Information Classification Policy
What are the charges, options & fees?
There is no charge for this service