UD Exchange Online: Opening a Shared Calendar

You can open a calendar that has been shared with you in

• Outlook (Windows)
• Outlook (macOS)
• The macOS calendar
• Microsoft Outlook on the web (OWA).

Opening a shared calendar in Microsoft Outlook (Windows)

From the File menu, choose Open, and then select Other User’s Folder.

1. Click the Name button, and find the name of the person whose calendar you want to open.
2. Select the name, and then click the OK button.
3. Set the Folder type to calendar, and click OK.
4. The calendar appears in the Shared Calendars section of Outlook.

Opening a shared calendar in Microsoft Outlook (macOS)

1. From the bottom navigation bar, click Calendar.
2. From the Organize tab, click Open Shared Calendar.
3. In the Search box, type the name of the person who has granted you access to their calendar, and press Enter.
4. Select the name of the person whose calendar you need to access, and click Open.

Opening a shared calendar in macOS calendar

1. From macOS calendar, choose Calendar, Preferences, and then click Accounts → Open & Export.
2. Select the calendar account, and then click Delegation.
3. Click Add, and then enter the user name of the person whose calendar you want to open.
4. The calendar appears in the Shared Calendars section of Outlook.

Opening a shared calendar in Microsoft Outlook on the web

From the calendar window at https://outlook.office.com:

1. Click .Add calendar.
2. Click Add from Directory.
3. Choose your account from the drop-down.
4. Type the full email address of the person who shared their calendar
5. In the Add to section, choose the section in Outlook where the calendar should appear.
6. Click Add.

Use these directions to share your Exchange Online calendar