Standard Technology Specifications by Work Mode

Last Updated on June 3, 2021

Objective

Technology standards are developed collaboratively by Information Technology Leadership Council (ITLC) members, representing IT professionals across UD and thus technology needs across UD.  The objective of these standard configurations is to normalize technology purchases to support employees working in a variety of work modes.  Purchases based on defined standards allow our community to participate in discounted purchases across UD, as well secure the University’s physical and data assets.      

Work Options

Each work option describes a primary work mode for any given faculty or staff member.  At times, any individual faculty or staff might embrace any of the work options. Each of the work options has implications for technology acquisition and the security of UD’s data assets. 

  • Fully Remote (from anywhere or local):  An employee who works most of their time from a remote location. As such, no on-site technology considerations are needed.

  • Hoteling: An employee who primarily works remotely and has shared space available when working on-site. A laptop would be essential for this work mode with the ability to easily connect to a monitor at a hoteling setup on-site. Hoteling has different technology and space implications than hybrid work.

  • Assigned: An employee who primarily works on-site with a dedicated space but who could work remotely for a few days in any given week. Assigned work has different technology and space implications than hoteling.

  • Fully On-Site: An employee who works almost exclusively on-site in a dedicated space. The technology necessary for this work mode would be dependent on the job function.  Fully on-site employees should have equipment that allows participation in virtual meetings. 

References and Related Policies, Standards and Procedures 

Technology standards are reviewed on a twice-yearly basis, or as needed. Faculty and staff should work with their assigned IT professional when acquiring any technology. Any faculty or staff that interact with sensitive data assets (e.g., HIPAA, student information) of the University should acquire equipment that can be managed by an IT professional at UD, following defined UD security policies and protocols:
 

 

Exceptions

Any faculty or staff requesting a computer/monitor outside of the standard configurations would need to submit an exception request. Exceptions may be for upgraded specifications (e.g., to support a graphic artist) or to meet an accommodation (e.g., ergonomic keyboard). As an example, if an employee working with large sets of data needs additional memory, memory can be an added on to a defined standard. 

Fiscal Year 2022 Technology Standards

Pricing below is approximate based on the discounts during our recent bulk buy cycle.
 

Laptops

Vendor

Make/Model

Price

Refresh

Notes

Work Modes

Dell

Latitude 7320

$1,418

4-5 Years

13 Inch, portable

Assigned, hoteling

Dell

Latitude 7420

$1,425

4-5 Years

14 inch, portable

Any

Dell

Latitude 5520

$1,254

4-5 Years

15 inch

On-site, remote

Apple

M1 Macbook Pro

$1,878

4-5 Years

13 inch

Any

 

Monitors*

Vendor

Make/Model

Price

Refresh

Notes

Work Modes

Dell

34 video conferencing

$643

5+ years

Single monitor to replace 2, acts as dock

Any, also the default for on-site hoteling station

Dell

24 video conferencing

$311

5+ years

Acts as dock

Remote, on-site

Dell

24 Ultrasharp

$260

5+ years

Pairs with 24 video conferencing

Remote, on-site

 

Accessories

Vendor

Type

Price

Notes

Work Modes

Logitech

Wireless mouse & keyboard

$43

Uses USB adapter

Any, especially hoteling, Assigned

Dell

Backpack

$35

 

Hoteling, Assigned

Dell

Headset

$51

Wired with USB

Any

Apple

Magic Mouse

$79

Bluetooth

MacOS only

Apple

Magic Keyboard

$129

Bluetooth

MacOS only

 

Fiscal Year 2022 Technology Packages and Pricing

Most pricing is based on the Dell, Inc. standard configuration discount. This discount is an estimate based on the discounts from our recent bulk buy cycle.

 

Fully Remote – Laptop plus mouse, keyboard, headset, and monitor

 

Pricing for
Technology Package

Individual Purchase Pricing

Bulk Pricing

34” Monitor

Dual 24” Monitors

34” Monitor

Dual 24” Monitors

Latitude 7320 (13-inch)

$2,155

$2,070

$1,963

$1,891

Latitude 7420 (14-inch)

$2,149

$2,063

$1,916

$1,844

Latitude 5520 (15-inch)

$1,991

$1,919

$1,945

$1,873

Macbook Pro (13-inch)

$2,733

$2,661

   


 

Hoteling – Laptop plus mouse, keyboard, headset, and backpack

The 34-inch monitor is preferred in this scenario for simplicity. The expectation would be for someone to bring their own keyboard and mouse or use their laptop open. Each hoteling station would have a monitor (so not necessarily one 34-inch monitor per laptop/employee). 

 

Pricing for Technology Package

Individual Purchase Pricing

Bulk Pricing

34” Monitor

34” Monitor

Latitude 7320 (13-inch)

$1,547

$1,376

Latitude 7420 (14-inch)

$1,554

$1,329

Macbook Pro (13-inch)

$2,125

 

Dell 34-inch video conferencing monitor only [For on-site shared spaces (“hoteling”), not for home]

$643

$622

 

Assigned – Laptop plus mouse, keyboard, headset, monitor, and backpack

A hybrid employee has a dedicated working space so a 34-inch monitor or dual 24-inch monitors is recommended for on-site. 

Pricing for
Technology Package

Individual Purchase Pricing

Bulk Pricing

34” Monitor

Dual 24” Monitors

34” Monitor

Dual 24” Monitors

Latitude 7320 (13-inch)

$2,190

$2,105

$1,998

$1,926

Latitude 7420 (14-inch)

$2,184

$2,098

$1,951

$1,879

Macbook Pro (13-inch)

$2,768

$2,696

   

 

Fully On-Site – Laptop plus mouse, keyboard, headset, and monitor 

A fully on-site employee has a dedicated working space so a 34-inch monitor or dual 24-inch monitors is recommended.  

Pricing for
Technology Package

Individual Purchase Pricing

Bulk Pricing

34” Monitor

Dual 24” Monitors

34” Monitor

Dual 24” Monitors

Latitude 7320 (13-inch)

$2,155

$2,070

$1,963

$1,891

Latitude 7420 (14-inch)

$2,149

$2,063

$1,916

$1,844

Latitude 5520 (15-inch)

$1,991

$1,919

$1,945

$1,873

Macbook Pro (13-inch)

$2,733

$2,661

   

 

Verify Equipment Needs and Compatibility

All buyers should check with the IT Support Center or their local support contact to ensure their equipment meets their needs and is compatible with the applications they use.


Contact Information

For questions, contact askit@udel.edu, or visit the UD Service Portal for more information about IT services.

 

Details

Article ID: 855
Created
Thu 5/27/21 12:34 PM
Modified
Mon 8/2/21 2:52 PM