Talent Link: After a Student Accepts their Offer

Purpose

The steps that should occur after a student accepts their offer in Talent Link. 

Audience

Hiring Managers, HR Liaisons, Department Admins.

Status path at a glance

Qualified → (Work‑Study Eligibility Check, if applicable) → Interview → Offer → Offer Accepted → Hired

Additional Assignment? If your hire is an Additional Assignment, skip Steps 1–3 and  submit an Additional Assignment form.

Step 1: Criminal Background Check (No action needed by department)

  • The Student Employment team launches the CBC the day after offer acceptance. A CBC Request Form is not required.
  • When the CBC is cleared, the student's status and the Onboarding Dashboard will be updated, and the I-9 Verifier listed on the Offer Card will be assigned the I‑9 via email.

Step 2: Department Hire Form

  • Inform the person in your department who manages onboarding to complete the Department Hire Form. This step ensures the student is added to the Onboarding Dashboard.
  • If the Student Employment Office has confirmed work‑study eligibility for the student, ensure that is it properly reflected on the JED. 

Step 3: Onboarding 

  • The student must complete all onboarding before their first day. If onboarding is not completed, the student cannot work.
  • After the Department Hire Form is submitted, the student receives an auto‑generated email from hr‑onboard@udel.edu with the subject “Complete Your UD Employee Onboarding.” The forms include:
    • W‑4
    • Direct Deposit
    • Bayh‑Dole Agreement
    • Employee Demographic Data

I‑9 verification

Step 4: Final status updates

  • After the above are complete and the CBC is cleared, the student’s applicant moves from Offer Accepted → Hired. Your requisition will show the Hired status, and your onboarding dashboard will reflect completion items accordingly
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