Microsoft Places (Workplace Presence & Location Services)

Overview

Microsoft Places helps you coordinate your work location and make the most of hybrid work. It integrates with Outlook, Teams, and Microsoft 365 to allow you to share where you plan to work, see when colleagues will be in the office, and take advantage of office-related features such as workspace recommendations and location-aware services.

Before You Can Use Places

You must meet these requirements to use Microsoft Places at UD:

  • You must be an active faculty or staff member, or an eligible student.
  • You must have a full or calendar only Exchange account.
  • You must be signed in to Microsoft Teams or your UD Exchange account using Microsoft Outlook or Outlook on the web.

What You can do with Microsoft Places

  • Set your planned work location (Office, Remote, etc.)
  • View upcoming work location information in Outlook
  • Coordinate in-office days with coworkers
  • Improve visibility into team availability
  • Take advantage of location-aware workplace features

Setting Your Work Location

Microsoft Places uses the work location information stored in Outlook.

To update your work location:

  1. Open Outlook.
  2. Navigate to your Calendar settings.
  3. Configure your regular work schedule and work location.
  4. Select the days you plan to work remotely or from a UD location.
  5. Save your changes.

Microsoft provides detailed instructions here: Set your work hours and location in Outlook

Using Work Location in Outlook and Teams

Once your work location is configured:

  • Your scheduled work location can appear in Outlook.
  • Colleagues may be able to see whether you plan to work remotely or on campus.
  • Teams and Microsoft Places can use this information to support workplace coordination features.
  • Future Microsoft Places capabilities may use location information to improve workspace and collaboration experiences.

Wi‑Fi-Based Location Detection

UD has enabled Microsoft Places integration with campus eduroam. When you connect to eduroam, Places may use that connection to update your work location to an on-site location automatically.

Privacy and User Control

Work location information remains under your control:

  • You can change your work location at any time.
  • You can disable location sharing features if you choose.
  • You can manually override automatically detected locations.
  • You can clear or update your work location whenever needed.

Frequently Asked Questions

Does Microsoft Places track my physical location?

Microsoft Places does not provide continuous GPS-style tracking through this feature. It uses the work location you set in Outlook and may update that location when you connect to a configured workplace Wi-Fi network. You can review and change your work location at any time.

Can I change my location after it is set?

Yes. You can update your work location through Outlook whenever your schedule changes.

Do I have to share my location?

Microsoft Places uses work location information to provide its features. Users can manage their work location settings and update them as needed. The settings allow you to choose between these sharing options:

  • Others can't view any location information
  • Others can view general location (office or remote)
  • Others can view all location details

What happens if I work from multiple locations?

You can configure, review and update your work location settings in Outlook. If an automatically detected location does not match your plans, you can change the location manually.

Will this affect my calendar?

Your work location is associated with your work schedule and may be displayed alongside your calendar information in Outlook and Teams.

Additional Resources

Support

If you have questions or need assistance with Microsoft Places, please contact the IT Support Center at 302-831-6000 or submit a service request.

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