Online Course Evaluations: Help for Faculty

This page provides instructions for using the administration features of the online Course Evaluations system. Questions can be submitted at https://www.udel.edu/courseevalhelp

Contents

Set up for a term Manage questions Evaluation responses & reports
Evaluations for courses I teach Create a new question View student participation tallies
  Assign and reorder questions View student responses
  View and reorder questions  
  Remove a question from an evaluation  
  Retire/Activate a question  

Set up for a term

Once you log in to course evaluations, you will see two tabs: Set up and Reports.

  • The Set up tab is where you will check everything before students log in.

  • The Reports tab is where you will go to see student responses for current or past terms.

Evaluations for courses I teach
  • On the Set Up tab, go to the Evaluations for Courses I Teach for [term] section.
Note: If you teach a course that is using online evaluations, then the course should be listed in this section. If a course is not listed, contact your Chair's Office.

If you have courses with last class dates that are different from the term end dates:

  • Review the Last class date and be sure it is within the date range of the column to its left titled Student access dates.

If there are discrepancies, contact your Chair's Office.

To review a concise listing of questions for each course listed:

  • Click the View question summary link.

You may see the questions, who assigned the question to the evaluation, and the ordering of questions as they will appear to students.

  • Check to be sure questions you may have added to the evaluation are what you still need.

Tip: From this page, you may also create questions, assign your questions to evaluations, and remove questions that you have added to the evaluation. See the directions below for more explanation of these features.

To view the evaluation as a student will see it, for each course listed:

  • Click See student view.

You may see the questions, their response format, and the ordering of questions as it will appear to students.

Tip: Questions are presented in this order for instructor type then course type questions:

  1. UD questions
  2. College questions
  3. Department questions
  4. Group questions (Honors, Distance Learning, Evening Credit, Special Programs)
  5. My questions

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 ​Manage questions

Create a new question
  • On the Set up tab, go to the Questions Libraries section.
  • Click the View question summary link for the course you wish to view.
Tip: Another way to get to this view is to go to the Questions Libraries section and click My Questions.

On the question library page:

  • Click Create a Question. (Link is above the table, to the right)

On the Create New Question page:

  • Complete the items to create your question and its response format.
  • Click Next Step.

On the Assign Question to Evaluation – Step 2 of 2 page:

  • Further indicate which courses should include this question.
  • Click Update this assignment to add the question to the evaluation.

In the middle section titled Current Assignment(s), check that the assignment looks correct.

If you have additional assignments for this question, specify them in the Assign this Question section and click Update this assignment to add them.

When you are satisfied that the Current Assignment(s) section is correct, click Return to Question Library.

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Assign a question to an evaluation
Follow these directions to add a question that exists in the My Questions library to your courses.
  • On the Set up tab, go to the Question Libraries section.
  • Click My Questions.

In the question library:

  • Find the question you want to assign.
  • In the Action column, choose Assign to evaluation from the select list.

On the Assign Question to Evaluation – Step 2 of 2 page:

  • Further indicate which courses should include this question.
  • Click Update this assignment to add the question to the evaluation.

In the middle section titled Current Assignment(s), check that the assignment looks correct.

If you have additional assignments for this question, specify them in the Assign this Question section and click Update this assignment to add them.

When you are satisfied that the Current Assignment(s) section is correct, click Return to Question Library.

View and reorder questions
Follow these directions if you want to check an entire list of questions or if you want to reorder questions you have assigned.
  • On the Set up tab, go to the Evaluations for Courses I Teach section.
  • Click the View question summary link for the course you need to review.

On the Assigned Questions page:

  • Review the full list of assigned questions.
  • Use the up and down arrows in the Order column to change the order in which the questions are presented to students.

Troubleshooting:

If questions do not appear, perhaps the assignment was not done correctly. Use the Question ID (QID) option to see where a specific question is assigned.

  • On the Set up tab, go to the Question Libraries section.
  • Click My Questions.
  • Review the assignments for your questions.

If you need to assign a question, use the Assign to evaluation choice in the Action column.

Remove a question from an evaluation

Instructors may only remove questions that they have added to evaluations. Removing a question does not delete it from your My Questions library; it only removes the question from the evaluation.
  • On the Set up tab, go to the Evaluations for Courses I Teach section.
  • Click the View question summary link for the course you wish to view.
  • Click the Remove button to remove the question from the evaluation for this course.

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Retire/Activate a question

You may "retire" questions that you no longer wish to use or questions that have been updated.

If you edit a question, a new question and QID is automatically created. Be sure to retire the former question and assign the new question.

To retire a question:

  • Find the question in the appropriate question library.
  • In the Action column, choose Retire question from the select list.
Note: Retiring a question does not remove it from your course evaluation. Retiring a question reminds you not to use it in the future. See the directions to Remove a question from an evaluation.

To activate a retired question:

  • Scroll to the bottom of the question library, and find the question.
  • In the Action column, choose Activate question from the select list.
Tip: Retiring a question relocates the question to the end of the question library. All active questions are listed first and are sorted in numerical order. Retired questions are listed in numerical order at the end of the question library.

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Evaluation responses & reports

View student participation tallies
Once students have begun to log in to complete their course evaluations, you may view participation tally numbers.
  • On the Reports tab, go to the Search for Student Responses or Participation section.
  • Choose a Term and click Submit form.

The Evaluation Results page will show a list of the courses that qualify for your search.

To see student participation tallies:

Participation tallies are shown in the Participation column.
Tip: You may sort the report by % Participated. Click the Ascend or Descend buttons under that column title.

To see a list of student who completed an evaluation:

  • Click on the course link in the Course ID column.
  • View students in the Responses section.

Student are listed by name and UD ID and are not associated with their evaluation responses.

Student names are not displayed if participation is less than three students.

Student responses are available about 15 days after the last UD scheduled final exam. See schedules.

View student responses
There are a number of reports that provide student responses. To perform a search:
  • In the Reports tab, go to the Search for Student Responses or Participation section.
  • Choose Term options.
  • Choose other criteria – or, when in doubt, just choose term.
  • Choose the Report type.

If you are not sure, try them until you find the report type that is in your desired format or contains all the data you need.
  • Click Submit form

The Evaluation Results page will show a list of the courses that qualify for your search.

Report data is downloadable for most report types. Choose an option from the Save as select list. (Located under the page title.)
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Details

Article ID: 547
Created
Tue 10/8/19 1:47 PM
Modified
Fri 12/22/23 7:54 AM