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Security
PII Storage and Encryption Guidelines
PII Storage and Encryption Guidelines
Any files containing sensitive Personally Identifiable Information (PII), including, but not limited to, Social Security numbers and health information,
must
be stored safely, preferably on a central UD service that uses encryption.
Files containing sensitive PII stored on centrally managed servers, departmental file servers, personal computers, or other departmentally managed devices or storage
must be encrypted
.
You must always
re-encrypt
a file if you've made
any
changes to it.
Delete
unencrypted copies of a file after you've made an encrypted version.
AES Crypt, like some other encryption software, makes an unencrypted copy when you open an encrypted file.
Delete
the unencrypted copy when you are done viewing a file.
Remember the key (password) you used to encrypt your files.
If the key gets lost, there is NO way for IT, or anyone, to decrypt files encrypted with AES Crypt. They will remain encrypted and inaccessible forever.
(Click
Encryption Key Management
below for more information.)
Contact your department's or college's IT Professional or the IT Support Center if you require assistance while working with encrypted files.
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