Staff Hiring TDX Intake form

 

The Staff Hiring TDX Intake form is used to collect key information about a staff position and secure the necessary approvals to enter the role into our applicant tracking system. 

Who Can Complete the Form?
Any college or unit employee, or your HR Partner, may complete the form. 

Before You Begin
Make sure you have the following ready:

  • Position Information

    • For new positions, first ensure the role has been properly classified. After the TDX form is reviewed and approved, the Hub or Talent Acquisition will submit the New Position Webform, which generates a position number. Once the position number is created, either the Talent Acquisition team or the Hub will submit the Talent Link job card.

    • For replacement positions, confirm any updates or changes to the role with your HR Partner and the Compensation team. 

  • Shared Services Approval (if applicable)

    • If the position falls under a shared services area, obtain approval from the respective team before proceeding. Attach the approval documentation to the form. 

  • Search Type
    Choose one of the following search types:

    • Waived: You have a candidate in mind and are requesting to hire without a formal search. Attach the resume of the waived search candidate and the position description.

    • Strategic: You’d like full-cycle recruiting support (e.g., sourcing, screening, candidate communication) from the Talent Acquisition Team.

    • Operational: You need general support with advancing candidates and offer letters, while your team manages other aspects.

Completing the Form

  • Fill out all required fields.

  • The form includes smart logic that tailors questions based on the selected search type.

  • HR Partners of administrative units should add the appropriate financial contact for notification.  

Routing Process
Once submitted, the form will route through the following approval chain:

Department Representative (if applicable) → HR Partner → Budget → HR (Hub or Talent Acquisition) 

Need Help?

If you have questions at any point, please reach out to your HR Partner, the HR Hub or the Talent Acquisition Team

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