FA Term Fundamentals

What:

  • The FA Term process creates a central repository of student academic data to be used for financial aid calculations.

When: 

  • This process is needed to run most FA processes and typically should run before budgets are run.
  • For more detail see: Ops Calendar

Where:

  • Setup Financial Aid Term: Menu > Set Up SACR > Product Related > Financial Aid > Financial Aid Term
  • Maintain Student FA Term: Menu > Financial Aid > Financial Aid Term
  • Create FA Term Driver Records: Menu > Financial Aid > Financial Aid Term
  • Build FA Term in Batch: Menu > Financial Aid > Financial Aid Term

Why:

  • FA Term allows financial aid administrators to more accurately determine aid eligibility without modifying registrar or student records data. For example, if a student is enrolled full-time according to their academic record but one of their courses is not aid-eligible, FA Term enables administrators to exclude that course from the student’s aid load when calculating eligibility.

How:

  • Each aid year, FA term will need to be set-up for GRAD/UGRD using Setup Financial Aid Term
    • It is on this page where we can identify whether projections should be run and also set census dates.
    • UD does lock their FA Term after census which means academic load related items will no longer update for that term.
       
  • A student can have their FA Term built manually by navigating to Maintain Student FA Term, entering in the ID/Aid Year and selecting the build button.

    This photo shows an example of the Maintain Student FA Term screen.
     
  • Student's can have their FA Term built in batch in a two step process:
    • Selecting student's using Create FA Term Driver Records (FAPTRMU1)
    • Run the build process for selected students using Build FA Term in Batch (FAPTRMU1)

Who:

  • The FA Term batch build process is currently run through IT under the SA_SCHED account. System analysts typically will coordinate with IT when run controls need to be stopped, started, or updated.

Other Notes:

  • If you are batch running two separate aid years (odd/even) you will want to start with the newest aid year first (i.e. 2024 before 2023). 
  • Batch selection criteria is any students who have had a material change in their student record. 
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