Plain-language guide for UD employees choosing a laptop configuration
Quick tip: You do not need to know computer specifications to use this guide. Focus on the type of work you do, how often you carry your laptop, whether you need any special features, and how the laptop will fit into your workspace.
1. Start with how you use your laptop
Think about the work you do most days. Most employees will be well served by a standard laptop. A performance laptop may be helpful if your work regularly uses larger files, specialized software, or several demanding applications at the same time.
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Choose this option
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Good fit when you mostly do...
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Consider upgrading when...
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Standard laptop
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Email, Microsoft 365, web browsing, Teams/Zoom meetings, routine business work, and everyday multitasking.
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You regularly work with large spreadsheets, large data files, or demanding applications.
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Performance laptop
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Specialized applications, data analysis, development tools, virtual machines, video editing, GIS, CAD, or other demanding work.
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Your department, role, or software requirements specifically call for additional performance.
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2. Choose a size that fits how you work
A larger screen gives you more room to work, but a smaller laptop is easier to carry. If you usually connect to an external monitor, a smaller laptop may still meet your needs.
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Screen size
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Best for
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Things to keep in mind
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13 to 14 inches
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People who carry their laptop often or move between meetings, buildings, or classrooms.
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Lightest and easiest to carry, but less built-in screen space.
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15 to 16 inches
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People who want a larger screen but still need portability.
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More room to work, but usually heavier. Some models include a number pad.
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17 inches or larger
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People who need maximum screen space and rarely carry the laptop.
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Best for desk-based work. Less convenient for travel and daily movement.
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3. Think about mobility and comfort
4. Decide whether you need a number pad
A built-in number pad is useful for frequent data entry, accounting, finance, purchasing, and spreadsheet-heavy work. Laptops without a number pad are typically more compact and may be easier to carry.
5. Identify any specialized needs
Some roles may need features beyond the standard laptop configuration. The examples below can help you decide whether to include a special request or note when ordering.
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Specialized need
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Consider this if...
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Rugged laptop
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You work outdoors, travel between field sites, or use the laptop in areas where it may be exposed to dust, moisture, heavy handling, or accidental drops.
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Touchscreen
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You prefer tapping and scrolling directly on the screen, annotating documents, taking handwritten notes, or using a stylus.
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Detachable or 2-in-1 device
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You want the flexibility of a laptop and tablet in one device, or you frequently read, review, present, or mark up documents away from your desk.
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Dedicated graphics or higher performance
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You use specialized visual, design, mapping, engineering, video, or 3D software.
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Accessibility-related needs
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A larger display, touchscreen, special input device, or other configuration would make the device easier to use.
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6. Consider accessories and peripherals
Your laptop is only one part of your workspace. Consider whether you need additional equipment to support how and where you work.
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Accessory or peripheral
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Helpful when...
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External monitor or monitors
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You need more screen space for documents, spreadsheets, dashboards, or multitasking.
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Docking station
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You want one connection for monitors, keyboard, mouse, network, and power at your desk.
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External keyboard and mouse
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You work at a desk for extended periods and want a more comfortable setup.
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Webcam, headset, or speakerphone
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You participate in frequent online meetings or need improved audio and video.
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Carrying case or backpack
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You regularly carry the laptop between offices, meetings, classrooms, or home.
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USB-C adapter or hub
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You need to connect accessories, displays, or devices that use different ports.
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External number keypad
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You need number entry but prefer a smaller laptop without a built-in number pad.
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Privacy screen filter
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You work with sensitive information in shared, public, or high-traffic spaces.
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7. Think about setting up your workspace
Before selecting a laptop and accessories, think about where you will use the device most often.
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Work style
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You may benefit from...
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Primarily office-based
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A larger screen, docking station, external monitor or dual monitors, and full-size keyboard and mouse.
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Hybrid work
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A balanced screen size, a lighter device, and a docking setup where you work most often.
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Frequently mobile
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A smaller and lighter laptop, durable carrying case, compact accessories, and strong battery life.
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Shared or public spaces
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A headset, privacy screen filter, and accessories that are easy to carry and set up.
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Workspace comfort: When working at a desk for long periods, consider using an external monitor, keyboard, and mouse. Position the monitor at a comfortable height and make sure you have adequate desk space and lighting.
8. Before submitting your request
Add a short note in the purchasing request if you need something beyond the standard option. This helps reviewers understand the business need and reduces follow-up questions.
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Whether portability, screen size, number pad, touchscreen, detachable design, rugged design, or accessories are important.
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How the laptop will be used in your workspace, such as with a docking station, external monitor, or hybrid setup.
Example request note: "I need a performance laptop because my role requires frequent work with large spreadsheets and specialized reporting tools. I also prefer a 15-16 inch screen with a number pad, docking station, and external monitor for desk-based work."
Need help choosing?
If you are unsure which laptop is the best fit, ask your local IT support contact or purchasing support team before ordering. They can help match the device to your job needs, software requirements, workspace, and work style.