Identity Finder for Mac

Jump to: Installing | Running | Processing PII

Installing Identity Finder

  1. Download the UD-configured version of Identity Finder for Mac.
  2. Run the Identity Finder .pkg installer as you would any other Mac program.
    • To open the .pkg file, you may need to right click the file, select Open and then click OK.
  3. The first time you open Identity Finder you will be prompted to enter a Profile Password. Choose a strong password since it will be used to open reports and to process files containing PII.

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Running Identity Finder

  1. You must disable sleep mode on your computer since your computer must remain awake for the duration of a scan. Scans of an entire hard drive can take several hours.
    1. If you're using a laptop, be sure it's plugged in to a power source for the duration of the scan.
    2. Open System Preferences.
    3. Click Energy Saver.
    4. Temporarily slide the Computer sleep tab to Never.

Mac "Energy Saver" dialogue. Sliders for Computer sleep and Display sleep are available.

  1. To run a basic scan, click the Identity Finder icon in your Applications folder.
  • Enter your Profile Password. In the Search Setup dialog box, select the identities you wish to scan for. In most cases, IT recommends you set your configuration to search for Social Security Numbers as shown below: Search Setup dialogue with Search file location drop-down and Search identity type checkboxes available.

  • Click Search. By default, Identity Finder will only scan local directories (i.e. files on your computer). If you need to include network and removable drives in your scan, you must complete step 3.

  1.  To include scanning networked and removable drives, follow these directions:
    1. Click Cancel in the Search Setup dialog box.

Search setup dialogue with Cancel button available

  1. From the main Identity Finder menu bar, navigate to Locations > Files > File Locations > Custom...

Location menu drop-down and sub-menus

  1. From the Folders tab, click the "..." button and navigate to the attached drive you wish to scan.
  2. Click Open.

Folders dialogue box

  1. Click Add.

Folders dialogue with Add button available

  • Repeat steps 3-5 to add as many extra folders as your wish.
  1. After you've added all the custom locations you wish to scan, click OK on the Files window.

Folders dialogue with OK button available.

  1. Click OK on the pop-up dialog to add the files to your list of search locations.

confirmation dialogue box with OK button available

  1. From the main window, click the start  icon to begin your scan.

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Processing Identity Finder's Results

Identifying False Positives

  1. After a scan completes, Identity Finder for Mac will list files that could possibly contain PII on the Main tab.
  2. You will need to id entify which files contain legitimate PII and which are false positives. Identity Finder cannot make this distinction since it simply searches for files containing strings of nine digits, including system files, ZIP Code Plus 4 numbers, and UD ID numbers. For example, look at these scan results:
     
    • These eTicket files contain someone's SSN—a legitimate piece of PII. You would either need to encrypt or remove these files: Identity Finder scan results that show found SSN
    • These files are false positives. Notice that they are all system files like installers, caches, and inventories. Their nine digit numbers are not SSNs so these files do not need to be encrypted or removed:

Identity Finder SSN false positives


Shredding Files with PII

If you don't need the file anymore, use Identity Finder to securely "shred" its data.

  1. On the Main tab, check the files you wish to shred and click Shred in the toolbar.

Identity Finder toolbar with shred button available

  1. Click Yes on the Shred File confirmation dialog box that appears.
  2. The PII has been securely removed from your computer.

Encrypting Files with PII

If you need to retain a file that contains PII, UD policy states you must encrypt it. Refer to IT's encryption page for more information. Do not use Identity Finder's built-in "secure" feature.

Secure button marked with a red X (do not use)


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