UD Exchange Online: SharePoint Contact Lists

SharePoint contacts lists are used as common contact lists for two or more individuals within a department or unit (e.g., an "Approved Vendor" list). These lists can be made public, and once connected, they can be used within Outlook, just like other shared contact lists.


Requesting a SharePoint contact list

To request a shared contact list, you must send an email to askit@udel.edu. When you make your request, you will need to provide:

  • Your department's name.
  • The name of the contact list.
  • UDelNet Ids of people who will have access to the contact list, including the access level for each.
  • Whether or not you want the contact list to be available to the UD community (anyone who can log in to UD SharePoint) or only to the followign groups:
    • Design Access rights: These users can add, update, delete, approve, and customize the list view.
    • Edit Access rights: These users can add, change, and remove contacts.
    • Read Access rights: These users can view list items only.

Connecting a SharePoint contact list to Outlook 2016 (Windows)

  1. Open Microsoft Outlook.
  2. Open a Web browser and navigate to the contacts list in SharePoint.
  3. In the navigation ribbon at the top of the page, click the List tab.
  4. In the Connect & Export section, click Connect to Outlook.
  5. Click Yes to accept the SharePoint connection in Outlook.
  6. The SharePoint contacts list now appears in Microsoft Outlook.

Your SharePoint contact list must be set to the classic view before you can connect to it with Microsoft Outlook. If you do not see the option to connect your SharePoint contact list to Outlook, follow these instructions:

  1. From your SharePoint contacts list, click Settings (wheel icon), and click List Settings.
  2. Click Advanced settings.
  3. In the List experience section, under Display this list using the new or classic experience, choose Classic experience.
  4. Click OK.

Removing a SharePoint contact list from Microsoft Outlook

If you no longer have or need access to a SharePoint contact list, you can use these directions to remove it from Microsoft Outlook.

  1. From Microsoft Outlook, click the File tab, click Account Settings, and click Account Settings again.
  2. Click the name of the SharePoint list you no longer need to access from Outlook, and click Remove on the toolbar.
  3. Click Yes.

Details

Article ID: 259
Created
Wed 7/17/19 3:01 PM
Modified
Tue 8/27/19 12:14 PM